Inventory allows you to control the relevance of the sale of goods and write-off of consumables and identify changes.
Creating an inventory
1. Go to Warehouse - Inventory and click Create Inventory.
2. In the window that opens, configure information about this inventory:
- date and time (filled in automatically);
- goods category;
- a comment.
3. If necessary, upload a file with product barcodes. The *txt file is generated by a special barcode scanner of goods in the warehouse.
3.1. Create a new text file on your computer. It must have a *txt format.
3.2. Click on the open file.
3.3. Scan all barcodes for all items in stock. They will go to the file. How many copies of the product were, so many will be in the file of the same barcodes.
3.4. Save the file with a name that you can understand.
3.5. Check the box Upload products barcode files.
3.6. Specify a value for the Actual goods balance that is not in the file: Equal to zero or Equal to estimated balance.
3.7. Drag and drop the file you created or upload it manually.
4. Click the Start inventory button
How many there was one barcode in the file, the number of units for sale will be in the actual balance of the product with such a barcode.
All products that meet the specified conditions (the number of products in the warehouse you specified (or in a specified category) at the current time will be calculated automatically. For convenience, using filters, you can sort out products with which no warehouse transactions have been carried out.
Goods with a negative amount appear when they are written off from the warehouse, provided that there are no longer any left in the warehouse. The data in the Product name and Quantity columns are presented as clickable links. When you click on the name, you will go to the product card, and when you click on the quantity, you will go in the section with warehouse operations for this product.
Working with a table
1. Calculate stock balance and enter into the table in the column Actual balance - Quantity in packages.
2. If there are not full packages in the warehouse, weigh these goods directly in the package. To take into account the weight of the package, enter the values for the net weight and gross weight in the product card (for a quick transition to the card, click on the name of the product).
3. Indicate the number of packages and the actual balance (gross).
4. If there are fewer goods in the warehouse than indicated, a write-off will be automatically created (column To write-off).
5. If there are more items in the warehouse than specified, receipt transactions will be automatically created.
All inventories are saved and can be edited. If you delete an inventory, all warehouse transactions associated with it will be deleted.
If you systematically conduct an inventory, and there is a need to edit the second-to-last(or completed earlier), discrepancies in all next inventories will be highlighted in red.
The activities performed in the inventory process can be found under Warehouse - Warehouse operations. When you click on the date of such an operation, a document with this inventory will open.
The inventory can be exported to Excel.